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How To Outsource HR

What Is HR Outsourcing?


In business, all companies strive for the best quality, value and convenience… and this is no exception for HR. Sometimes, achieving these qualities is done best by having an in-house HR team that the company employs permanently. However, in many cases, quality, value and convenience is achieved best by outsourcing – that is, giving the job to another company.


Outsourcing is seen in many industries, from call centres to delivery services to graphic designers. It refers to companies delegating certain business activities to other companies that specialise in the said service. In the case of Human Resources, this is often seen in smaller companies, as they do not have enough work to justify employing in house HR employees. And similarly, the HR role entails many specialist activities that require a high level of training and resources, making it ambitious to train other staff members to take on HR part-time.

Unlike training, budget for HR comes directly from the company itself, and the outsource is made directly to the third-party HR company. This is often done on an ongoing basis, where they find regular employees to carry out all of their HR functions, making it possible from them to really get know the company and its culture, making for the best possible service. However, HR can also be outsourced one a one-off basis, if a company just requires help for a particularly difficult task.


What Are The Benefits Of Outsourcing HR?

There are many benefits from delegating your HR to other companies, which include:

  • Saving money by avoiding unnecessary cost of paying wages to in-house staff.

  • No wasted time or money spent finding and training HR staff and purchasing the required HR equipment and technology.

  • Your employees spend less time carrying out skills that they do not specialise in, meaning your company can focus on their core competencies, helping gain competitive advantage.

  • Access to the highest quality specialist HR equipment and software to help with functions like performance reviews and payroll.

  • Access to HR specialists with excellent knowledge and understanding of specific and complex HR activities.

  • HR activities can be done instantaneously, as and when they are needed.

  • Great up-to-date knowledge of changing employment laws, which avoids your business accidentally making mistakes and getting non-compliance penalties.

  • Having a specific person dedicated to hiring staff means a better recruitment process and, in turn, better staff joining your team.

  • By converting a what would be fixed cost (a full-time salary) into a variable cost (a pay-what-you-need service), you free up your cash flow for investment in other parts of your business.

  • There is no risk of losing investment in training of in-house staff should they decide to quit – outsourced trainers are easily replaceable and require no investment costs.


What Do You Want From An HR Provider?

Firstly, they must be able to carry out some key activities for your company – most notably:


  1. Recruitment – creating a suitable job advert, planning the most suitable selection process, and then choosing the best candidate for your company.

  2. Onboarding – creating new employees’ employment contract, setting them targets, and doing the admin associated with them starting at the company.

  3. Employee manual – creating a handbook with all information about the relevant legal policies and giving an insight into the company’s culture.

  4. Payroll – calculating how much pay should go to each employee, considering the likes of overtime, sick pay and bonuses.

  5. Appraisals – judge how employees are making progress towards their aims, and in meetings give them clear goals on how they can improve their performance.


There are also some key attributes that you must look for in your provider:


  • They offer high quality talent

  • They meet your budget

  • They understand the company’s goals in the short, medium and long term

  • They meet deadlines

  • They keep up-to-date with ever changing employment laws

  • They are fully equipped with the right HR tools

Where To Outsource HR?

As HR is so important for a business, you must not compromise on your provider. Here at People Vision, we take HR extremely seriously – and with over 20 years of experience, we know what we’re doing. Some of the benefits of choosing People Vision to supply your HR include:

  • We are a reliable source for professional, well-trained HR staff

  • We have HR staff that can carry out a wide range of activities

  • We have the flexibility to offer our HR staff either face-to-face at your office, or remotely through your desired platform

  • All our staff have the necessary HR technology at their disposal

  • We can offer competitive pricing in comparison with other HR providers

  • We are reliable to carry out all functions ethically, and pay staff on time

  • We can collaborate with partners to carry out DBS checks and payroll for you

  • We possess innovative ideas that make a real commercial difference – simply take a look at our excellent reviews on Trustpilot

If you wish to learn any more information about outsourcing or enquire about hiring People Vision to source HR staff for your company, do not hesitate to contact us.

We hope you enjoyed our article please call us on 0345 4599710 or email where we will be happy to support you.

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